Calculating sick absence period
E39 – Calculation of sick absence period
Weekends and public and privilege holidays
In calculating any sick absence, Saturdays, Sundays, public and privilege holidays should be treated as follows:
- those occurring within a period of sick absence should be included and reckoned as part of the absence (payment for these days should be only that to which the civil servant is entitled under the sick absence rules and not ordinary pay) and
- those occurring at the beginning, or at the end, of a period of sick absence should not be included or reckoned.
- For sick absence purposes, 3 months = 91 days, 6 months = 182 days and 12 months = 365 days.
- If attendance by a part-time civil servant is not required on each day of the working week, sick absence allowances should be calculated as set out above, treating any non-working days in the same way as Saturdays, Sundays etc.
- If a civil servant is undertaking a phased return to work on a part time basis, Saturdays, Sundays, public and privilege holidays incorporated within this period will not be included or reckoned as part of the absence.
E40 – Shift workers – calculating sick absence period
In calculating sick absence periods for shift workers:
- an absence due to illness for a complete shift should count as 1 day
- when a shift involves attendance on 2 days and hours are worked in the second day (ie at the end of a shift) but no further hours are worked in the second day (ie beginning of the subsequent shift) the second day shall be treated as a day of incapacity for work
- scheduled rest days should be treated in the same way as Saturdays and Sundays are for civil servants working a normal 5 day week
Note: Regulations E41 to E45 are blank.