Forms
These forms are for the use of Isle of Man Government Departments, Boards and Offices and their employees only
OHR forms
Doing more to protect personal data: Please note, as part of submitting an OHR form for an employee change or absence, you will now need to provide us with the Personal Reference Number for your employee.
This additional information is required to enhance our data security processes and the accuracy of the data we process.
You and your employees can access this information in PiP, if you are unsure please contact the Employment Changes Team on +44 1624 694303 who will be able to help you with this.
OHR 1 – Form no longer in use
- Please use PiP to create or amend positions
- If you need any assistance please contact the HR Changes team at HRChanges@gov.im
OHR 3 – Form no longer in use
- Please use PiP to make any amendments to employment details
- If you need any assistance please contact the HR Changes team at HRChanges@gov.im
OHR 4 – Form no longer in use.
- To change your address please use PiP Employee Self-Service
- To change your name please contact the HR Changes Team at HRChanges@gov.im
OHR 5 – Leavers form
OHR 6 – Form no longer in use
- To apply for special leave please use PiP Employee Self-Service
OHR 8 – Trade union facility time request
OHR 9 – Application to the Cycle to Work Scheme
OHR 11 - COVID-19 Caring Responsibilities & Vulnerable Persons – Undertaking to Repay Form
Sickness absence forms
Doing more to protect personal data: Please note, as part of submitting an OHR form for an employee change or absence, you will now need to provide us with the Personal Reference Number for your employee.
This additional information is required to enhance our data security processes and the accuracy of the data we process.
You and your employees can access this information in PiP, if you are unsure please contact the Employment Changes Team on +44 1624 694303 who will be able to help you with this.
Sickness
- Online Notification of Sickness Absence
- Online Sickness Declaration Form
- Return to Work Meeting Record
- Incapacity Benefit Claim Form (SC1)
Phased return
Occupational Health
Temporary Injury Allowance (TIA)
Maternity, paternity and adoption forms
Maternity leave
Public Services Commission (PSC) Employees only
- Statement of intention – Maternity leave – Civil Servants
- Maternity Leave acknowledgement letter for managers – Civil Servants
- Statement of intention – Maternity leave – Manual and Craft Workers
- Maternity Leave acknowledgement letter for managers – Manual and Craft Workers
Paternity leave
- Paternity leave application form – Civil Servants
- Paternity leave application form – Manual and Craft Workers
- Special leave form (OHR 6) – MPTC
Adoption leave
- Statement of intention – Adoption leave – Civil Servants
- Adoption Leave acknowledgement letter for managers – Civil Servants
- Statement of intention – Adoption leave – Manual and Craft Workers
- Adoption Leave acknowledgement letter for managers – Manual and Craft Workers
Fairness at work forms
Sections 1 and 2 – Formal Complaint Form (for completion by Complainant)
Section 3 – Acknowledgement of Receipt (for completion by Designated Manager)
Section 4 – Aide Memoire (for Use by Designated Manager and Investigating Officer)
Section 5 – Appeal (for completion by Complainant)
Section 6 – Outcome (for completion by the Designated Manager)
Section 7 – Appeal Outcome (for completion by the Appeal Hearing Officer / Panel Chair)
Section 8 – Investigation Terms of Reference and Letter Template
Grievance Forms
GP1 Grievance Record Form - To be completed when raising a grievance
Investigating officer forms
Appendix 1 - Terms of Reference
Appendix 1A - Letter to relevant parties, advising that an Investigation will take place and enclosing Terms of Reference, where appropriate
Appendix 1B - Letter inviting to an investigatory interview
Appendix 1C - Letter from Fairness at Work Policy and Guidance Investigating Officer to Complainant and Respondent
Appendix 2 - Investigating Planning Checklist
Appendix 3 - Investigating Planning Matrix
Appendix 4A - Interview Summary
Appendix 4B - Record of Interview Template
Appendix 4C - Witness Statement Template
Appendix 5A - Investigation Report Template
Appendix 5B - Investigating Officer's Log
Learning and Development forms
Relocation expenses scheme
Public Services Commission Civil Servants
Approval of Relocation Grant and Interest Free Loan Form (REL 1)
Calculation and Authorisation of Relocation Grant Form (REL 2)