Forms

Doing more to protect personal data: Please note, as part of submitting an OHR form for an employee change or absence, you will now need to provide us with the Personal Reference Number for your employee. 

This additional information is required to enhance our data security processes and the accuracy of the data we process. 

You and your employees can access this information in PiP, if you are unsure please contact the PiP Changes Team on +44 1624 694303 who will be able to help you with this.

OHR 1 – Form no longer in use

• Please use PiP to create or amend positions
• If you need any assistance please contact the PiP Changes team at Pipchanges@gov.im

OHR 3 – Form no longer in use

• Please use PiP to make any amendments to employment details
• If you need any assistance please contact the PiP Changes team at Pipchanges@gov.im

OHR 4 – Form no longer in use.

• To change your address please use PiP Employee Self-Service
  
• To change your name please contact the PiP Changes Team at Pipchanges@gov.im

OHR 5 – Form no longer in use.

• Please use PiP to make any amendments to employment records
• If you need any assistance please contact the PiP Changes Team at Pipchanges@gov.im

OHR 6 – Form no longer in use

• To apply for special leave please use PiP Employee Self-Service

OHR 8 – Trade union facility time request

OHR 9 – Application to the Cycle to Work Scheme

Doing more to protect personal data: Please note, as part of submitting an OHR form for an employee change or absence, you will now need to provide us with the Personal Reference Number for your employee. 

This additional information is required to enhance our data security processes and the accuracy of the data we process. 

You and your employees can access this information in PiP, if you are unsure please contact the PiP Changes Team on +44 1624 694303 who will be able to help you with this.

Sickness

• Return to Work Meeting Record
• Incapacity Benefit Claim Form (SC1)

Occupational Health

• Occupational Health Referral
• Occupational Health Referral - DHA Only
  

Temporary Injury Allowance (TIA)

• Temporary Injury Allowance Application Form

Maternity leave

Public Services Commission (PSC) Employees only

• Civil Servants - Maternity Leave - Statement of intention
• Civil Servants - Maternity Leave acknowledgement letter for managers
  
  
• Manual and Craft Workers – Maternity leave - Statement of intention 
• Manual and Craft Workers - Maternity Leave acknowledgement letter for managers

Paternity leave 

• Civil Servants - Paternity Leave application form
• Manual and Craft Workers - Paternity Leave application form

Adoption leave 

• Civil Servants - Adoption Leave - Statement of intention
• Civil Servants - Adoption Leave acknowledgement letter for managers
  
  
• Manual and Craft Workers - Adoption Leave - Statement of intention
• Manual Craft Workers - Adoption Leave acknowledgement letter for managers

Sections 1 and 2 – Formal Complaint Form (for completion by Complainant)

Section 3 – Acknowledgement of Receipt (for completion by Designated Manager)

Section 4 – Aide Memoire (for Use by Designated Manager and Investigating Officer)

Section 5 – Appeal (for completion by Complainant)

Section 6 – Outcome (for completion by the Designated Manager)

Section 7 – Appeal Outcome (for completion by the Appeal Hearing Officer / Panel Chair)

Section 8 – Investigation Terms of Reference and Letter Template

GP1 Grievance Record Form - To be completed when raising a grievance

Appendix 1 - Terms of Reference

Appendix 1A - Letter to relevant parties, advising that an Investigation will take place and enclosing Terms of Reference, where appropriate

Appendix 1B - Letter inviting to an investigatory interview

Appendix 1C - Letter from Fairness at Work Policy and Guidance Investigating Officer to Complainant and Respondent

Appendix 2 - Investigating Planning Checklist

Appendix 3 - Investigating Planning Matrix

Appendix 4A - Interview Summary

Appendix 4B - Record of Interview Template

Appendix 4C - Witness Statement Template

Appendix 5A - Investigation Report Template

Appendix 5B - Investigating Officer's Log

Standard Course Application

ILM (Institute of Leadership and Management) Application

Public Services Commission Civil Servants

Approval of Relocation Grant and Interest Free Loan Form (REL 1)

Calculation and Authorisation of Relocation Grant Form (REL 2)

Interest Free Advance of Salary Form (REL 3)

Defined Contributions Arrangements – IFA Referral Form

GUS - Gen 2 12 Leavers Form

Travelling, subsistence and incidental expenses are claimed through PiP

• Employee Referral Scheme Form - use this form to claim for an Employee Referral Payment. Please refer to the rules of the Employee Referral Scheme for more information.
  
  
• Manx Care – Employee Referral Scheme Rules
  
  
• DESC – Employee Referral Scheme Rules