Forms
These forms are for the use of Isle of Man Government Departments, Boards and Offices and their employees only.
OHR forms
Doing more to protect personal data: Please note, as part of submitting an OHR form for an employee change or absence, you will now need to provide us with the Personal Reference Number for your employee.
This additional information is required to enhance our data security processes and the accuracy of the data we process.
You and your employees can access this information in PiP, if you are unsure please contact the PiP Changes Team on +44 1624 694303 who will be able to help you with this.
OHR 1 – Form no longer in use
- Please use PiP to create or amend positions
- If you need any assistance please contact the PiP Changes team at Pipchanges@gov.im
OHR 3 – Form no longer in use
- Please use PiP to make any amendments to employment details
- If you need any assistance please contact the PiP Changes team at Pipchanges@gov.im
OHR 4 – Form no longer in use.
- To change your address please use PiP Employee Self-Service
- To change your name please contact the PiP Changes Team at Pipchanges@gov.im
OHR 5 – Form no longer in use.
- Please use PiP to make any amendments to employment records
- If you need any assistance please contact the PiP Changes Team at Pipchanges@gov.im
OHR 6 – Form no longer in use
- To apply for special leave please use PiP Employee Self-Service
OHR 8 – Form no longer in use
- To apply for Trade union facility time leave please use PiP Employee Self-Service
Recruitment forms
New Appointment Form
For hiring managers making appointments outside of Jobtrain please complete this form
New Appointment Form
Relocation Approval forms
To authorise a relocation package for your job advert or a new starter please complete the relevant form.
Relocation Approval Forms
Interview expenses forms
For candidates to complete to claim pre-authorised interview expenses
Interview Expenses Form (Public Services Commission)
Interview Expenses Form (Manx Care)
Employee Referral Scheme
Employee Referral Scheme Form - use this form to claim for an Employee Referral Payment. Please refer to the rules of the Employee Referral Scheme for more information.
Sickness absence forms
Doing more to protect personal data: Please note, as part of submitting an OHR form for an employee change or absence, you will now need to provide us with the Personal Reference Number for your employee.
This additional information is required to enhance our data security processes and the accuracy of the data we process.
You and your employees can access this information in PiP, if you are unsure please contact the PiP Changes Team on +44 1624 694303 who will be able to help you with this.
Sickness
Occupational Health
Temporary Injury Allowance (TIA)
Maternity, paternity and adoption forms
Maternity leave
Public Services Commission (PSC) Employees only
- Civil Servants - Maternity Leave - Statement of intention
- Civil Servants - Maternity Leave acknowledgement letter for managers
- Manual and Craft Workers – Maternity leave - Statement of intention
- Manual and Craft Workers - Maternity Leave acknowledgement letter for managers
Paternity leave
- Civil Servants - Paternity Leave application form
- Manual and Craft Workers - Paternity Leave application form
Adoption leave
Fairness at work forms
Sections 1 and 2 – Formal Complaint Form (for completion by Complainant)
Section 3 – Acknowledgement of Receipt (for completion by Designated Manager)
Section 4 – Aide Memoire (for Use by Designated Manager and Investigating Officer)
Section 5 – Appeal (for completion by Complainant)
Section 6 – Outcome (for completion by the Designated Manager)
Section 7 – Appeal Outcome (for completion by the Appeal Hearing Officer / Panel Chair)
Section 8 – Investigation Terms of Reference and Letter Template
Grievance Forms
GP1 Grievance Record Form - To be completed when raising a grievance
Investigating officer forms
Appendix 1 - Terms of Reference
Appendix 1A - Letter to relevant parties, advising that an Investigation will take place and enclosing Terms of Reference, where appropriate
Appendix 1B - Letter inviting to an investigatory interview
Appendix 1C - Letter from Fairness at Work Policy and Guidance Investigating Officer to Complainant and Respondent
Appendix 2 - Investigating Planning Checklist
Appendix 3 - Investigating Planning Matrix
Appendix 4A - Interview Summary
Appendix 4B - Record of Interview Template
Appendix 4C - Witness Statement Template
Appendix 5A - Investigation Report Template
Appendix 5B - Investigating Officer's Log
Learning and Development forms
Relocation expenses scheme
Public Services Commission Civil Servants
Approval of Relocation Grant and Interest Free Loan Form (REL 1)
Calculation and Authorisation of Relocation Grant Form (REL 2)